The aim of the confidential and security policy is to ensure that information kept by KGI remains confidential unless prior written permission is granted from the owner.

1. Information should be used for its intended purpose only.
2. When requesting for information from students, staff and partners, KGI shall not request for information which is of no relevance.
3. On data collection forms such as the course application form and the job application form, a statement on the confidentiality of information shall be inserted.
4. Access to information shall be controlled to ensure that only those who require the information have access to it.
5. Information should not be divulged to any third party without prior written consent.
6. If information is required beyond its original purpose such as for marketing, prior written consent is required using the ‘Use of Data Consent Form’.
7. Information should be kept in a secured environment including safes, locked cabinets, and locked rooms.
8. When transferring information, measures such as the use of passwords and sealed envelopes should be taken to prevent leakage.
9. When handling confidential information, staff are to ensure that it is processed in a safe place where unauthorized persons will not have access to it.
10. All staff will be required to sign an undertaking letter acknowledging that they will abide by KGI’s confidential and security policy.

Undertaking Letters and Confidentiality Clause

All staff are required to sign an undertaking annually. A confidentiality clause is also included in the employment agreement.

Use of Data Form

Anybody who wishes to use information kept by KGI for purposes other than the original intent is required to submit the completed ‘Use of Data Form’ to the owner to seek approval.

STUDENT SERVICES

Airport Pick-up Service

KGI provides international students with airport pickup service if required. The service charge is between $50-$80 per student.

New Student Orientation Program

All new students shall attend a compulsory orientation program. The aim is to familiarize students with the course requirements, campus facilities, Institute policies and procedures, student code of conduct, etc.

Student Council

Students are strongly encouraged to join the student council and participate in its activities. The aim of the student council is to provide students with a platform to develop their leadership and management skills though organising events which satisfy the social, recreational, and sporting needs of KGI community.

Library

KGI library is accessible to all students and staff. It has a collection of textbooks, reference books, self-development books, journals, magazines, newspapers, and online resources. Students can also use the computers in the library for research purpose. The library’s opening hours are as follows:

Library’s Opening Hours         :           Weekdays: 9:30am to 5:00pm

Weekends and public holidays: Closed

The loan desk service ceases fifteen (15) minutes before the closing time.

Newsletter

KGI newsletter is published 2 to 4 times a year. It contains valuable information about KGI, staff, and students. Students who have a flair for writing are encouraged to contribute to it. Limited printed copies are also available at the library. For details, please refer to the librarian.

Information Technology

KGI operates under a Wi-Fi environment. Students can request for user ID and password from the Student Service staff. Furthermore, students can also use the computers in the computer lab at selected times. Prior booking is necessary.

Pastoral Counselling Service

Pastoral counselling refers to the process in which the counsellor helps the students to expand their view of life, increase their range of coping skills and resources and enable them to make the right choices. The aim is to help students manage problems effectively so that their development would not be affected. The counselling service is free, and the information collected is strictly confidential.

Academic Support Program

The aim of this program is to enable students to develop the right study skills and strategies through free tuition, additional language lessons, mentorship and workshops on examination preparation, assignment writing, etc.

Wellness and Safety Awareness Program

The aim of this program is to promote a sense of wellness and safety among the student and staff through workshops. The topics include quit smoking, personal hygiene, mental health, first-aid awareness, workplace safety and crime prevention.

Career Guidance Program

To aim of the program is to enhance the employment prospects of our students through career counselling, career preparation workshops, career talks, career resources and career visits to companies.